Project Admin Assistant

Duración determinada (Reino Unido), Tiempo completo · Beirut office

Your mission

General objective of the job
The Project Administrative Assistant assists in the overall implementation of the project.

Position in the organization
The Project Administrative assistant is part of the Program Implementation Department reporting to the Project Coordinator. S/he does not manage staff.

Result areas
Organization, Coordination and Management

Organizes training, seminars, project opening ceremonies, hosting donors and participants visits, site inspections, etc.
Supports coordination with the field to help ensure that work is progressing properly and on time, aligning with WC’s expected reach.
Manages minor procurement processes (stationary provision, utilities, minor purchases for all project activities).
Updates and maintains information on computer database systems and archives.
Develops, designs, and improves work methods and procedures in coordination with the supervisor.
Supports in collecting data to write donor reports.
Collects documents from the field and enters them in the database

Financial Support

Prepares monthly payments for staff in the field.
Follows up closely on monthly payments and cheque advances.
Keeps track and monitors the advances of partners.
Assist in monitoring the budget to ensure proper expenditure of each budget line.

Result: Finances are handled so field staff are paid on time and according to precise documentation.

Administrative Support

Develops and maintains a filing system of partners and proper documentation of projects documents.
Prepares and maintains project documentation, including reports, meeting minutes, and action logs.
Result: Administrative tasks are handled in such a way that a filing system is in place reports are submitted on time.

Your profile

Knowledge and Experience

Degree in Business Administration, Project Management, finance, or related field.
Minimum of 2 years of administrative or project management experience, preferably in an emergency or humanitarian context.
Previous experience working with children/refugees/vulnerable populations.

Skills and Competencies

Strong organizational and multitasking skills.
Strong computer skills, Microsoft Office and especially Excel.
Ensures accuracy and quality in work deliverables.
Fluency in Arabic and English.

What we offer

Location : This role is to be based in one of the following War Child country office: Lebanon.
Applicants must be able to travel between Beirut and Tripoli Offices.
War Child does not offer relocation.
Salary and benefits are in line with your residing country and contracting office, we offer local packages, local T&C's will apply.
Type of Contract :
Local contract with salary and secondary labour conditions based on the in-country salary scale, local T&C's will apply.
Professional Development: Opportunities for capacity building and growth, both within the role and through War Child’s broader network.
Meaningful Impact: The chance to make a tangible difference in the lives of children and families affected by conflict, contributing to long-term, sustainable change.
Equal Opportunities: War Child is an inclusive employer committed to diversity and inclusion, respecting all individuals regardless of age, gender, religion, ethnicity, nationality, or physical ability.
Workplace Culture: War Child is dedicated to fostering a diverse, inclusive, and respectful workplace that prioritizes safety and fairness for all individuals. We strictly prohibit any form of discrimination, harassment, retaliation, or bullying within our organization.

Solicitar este puesto de trabajo

About us

About us
The War Child Alliance is an international non-governmental organization committed to providing psychosocial support, child protection, youth empowerment programming and quality education to the children affected by armed conflict. We implement evidence-based interventions to empower key stakeholders—including governments, educators, caregivers, and communities—to foster children’s wellbeing, education, and self-determination. War Child has a presence in 19 countries: Jordan, Lebanon, the occupied Palestinian territory, Syria, Iraq, Yemen, Afghanistan, Colombia, Burundi, DR Congo, the Central African Republic, South Sudan, Uganda, Ukraine, Germany, Sweden, The Netherlands, United Kingdom and the United States of America.
Learn more about War Child and our programmes https://www.warchild.net/

Safeguarding
War Child is committed to humanitarian values, standards and norms and we expect the same from job applicants. War Child is especially committed to safeguarding the children and youth we support and doesn’t tolerate any form of abuse. Because we want to prevent and deter any actions that place children and youth at risk, conduct references are an important part of our recruitment procedure. As part of the selection process, War Child will request standardized references in accordance with the Inter-Agency Misconduct Disclosure Scheme and a recent Criminal Records statement.
The safety of children is essential to War Child. War Child does not tolerate or accept any form of abuse. This subject is addressed in our recruitment and selection procedures.

Solicitar este puesto de trabajo

Esperamos saber pronto de ti.

Gracias por tu interés en War Child. Por favor, rellene el siguiente formulario. Si tienes dificultades para subir tus datos, envía un correo electrónico a recruitmentWCA@warchild.net.