Human Resources Assistant

Fixed-term (United Kingdom), Full or part-time · Beirut office

Your mission

Day to day administration and planning

In collaboration with the HR Coordinator, drafts letters for visas and permits of international staff and visitors;
Maintains an up-to-date staff records, including a confidential filing system for all staff and HR processes in soft and hard copies;
Maintains up-to-date insurance records upon arrival and departure of staff; and collaborates on this with the OSM for Syria on this;
Follows up on insurance requests;
Keeps track of holidays and sick leaves of all national staff;
Demands visas and travel arrangement bookings for all staff;

Ensures that all job descriptions are updated and uploaded to I-talent;
Adds/removes candidates from I-talent;
Manages general incoming requests and transfers them to the person in charge;
Prepares contracts to all new staff according to the job offer and ensures their signature on time;
Prepares all staff administrative documentation( staff requests, certificates, deed of discharges);
Prepares the papers of NSSF to register all the staff.

Recruitment & Induction

Prepares vacancy texts and posts them online;
Arranges interviews after coordination with line managers;
Checks references of selected candidates prior to employment;
Assists in preparing for new staff induction plan in collaboration with the HR Coordinator and line managers;
Give an induction about HR rules.
Prepares and Give offers for the new staff.

Payroll

Supports in ensuring that all relevant payroll information is received and processed in a timely manner;
Supports field offices on procedures and questions related to payroll, leave and attendance;
Prepares salary slips and ensures their signature on time;
Assists in the payroll, write the transportation fees for every staff.

Policies & Procedures

Assists in updating and researching organizational HR policies and procedures where required;
Provides routine advice on the terms and conditions of employment and personnel procedures;
Promotes War Child’s Policies within Lebanon, especially those related to HR; encourages best practises;
Ensures that all staff accidents are documented, investigated and recommend improvements;

Your profile

Knowledge and Experience
Bachelor’s degree in HR, Administration or similar degree;
Minimum of 1 year of relevant experience in a similar position preferably within an INGO;

Skills
Strong computer skills, Microsoft office and especially Excel;
Good English skills;
Good Arabic skills;
Cultural sensitivity;
Result-oriented;
Ability to maintain a high level of accuracy confidentiality at all times;
Team player;
Flexibility;
Good facilitation skills;

What we offer

Location : This role is to be based in one of the following War Child country office: Lebanon.
Applicants must be able to travel between Beirut and Tripoli Offices.
War Child does not offer relocation.
Salary and benefits are in line with your residing country and contracting office, we offer local packages, local T&C's will apply.
Type of Contract :
Local contract with salary and secondary labour conditions based on the in-country salary scale, local T&C's will apply.
Professional Development: Opportunities for capacity building and growth, both within the role and through War Child’s broader network.
Meaningful Impact: The chance to make a tangible difference in the lives of children and families affected by conflict, contributing to long-term, sustainable change.
Equal Opportunities: War Child is an inclusive employer committed to diversity and inclusion, respecting all individuals regardless of age, gender, religion, ethnicity, nationality, or physical ability.
Workplace Culture: War Child is dedicated to fostering a diverse, inclusive, and respectful workplace that prioritizes safety and fairness for all individuals. We strictly prohibit any form of discrimination, harassment, retaliation, or bullying within our organization

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About us

About us
The War Child Alliance is an international non-governmental organization committed to providing psychosocial support, child protection, youth empowerment programming and quality education to the children affected by armed conflict. We implement evidence-based interventions to empower key stakeholders—including governments, educators, caregivers, and communities—to foster children’s wellbeing, education, and self-determination. War Child has a presence in 19 countries: Jordan, Lebanon, the occupied Palestinian territory, Syria, Iraq, Yemen, Afghanistan, Colombia, Burundi, DR Congo, the Central African Republic, South Sudan, Uganda, Ukraine, Germany, Sweden, The Netherlands, United Kingdom and the United States of America.
Learn more about War Child and our programmes https://www.warchild.net/

Safeguarding
War Child is committed to humanitarian values, standards and norms and we expect the same from job applicants. War Child is especially committed to safeguarding the children and youth we support and doesn’t tolerate any form of abuse. Because we want to prevent and deter any actions that place children and youth at risk, conduct references are an important part of our recruitment procedure. As part of the selection process, War Child will request standardized references in accordance with the Inter-Agency Misconduct Disclosure Scheme and a recent Criminal Records statement.
The safety of children is essential to War Child. War Child does not tolerate or accept any form of abuse. This subject is addressed in our recruitment and selection procedures.

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We are looking forward to hearing from you!

Thank you for your interest in War Child. Please fill out the following short form to complete your application.