Your mission
Purpose of the RoleThe purpose of this volunteer assignment is to support the HR department in streamlining its filing systems, both physical and digital, ensuring records are complete, organized, and easily retrievable.
Key Responsibilities- Assist in organizing and archiving HR files in accordance with organizational guidelines.
- Ensure all employee files are updated with necessary and complete documentation.
- Scan, label, and upload HR documents to digital storage platforms (e.g., SharePoint).
- Cross-check physical and electronic personnel files for consistency and completeness.
- Support data entry and updates in the new HRIS, ensuring accuracy and completeness of employee information.
- Help verify the migration of records and flag any inconsistencies or missing data.
- Maintain confidentiality and security of employee information at all times.
- Assist with any ad hoc administrative tasks related to HR filing, documentation, or system updates as requested by the HR team.
Expected Deliverables- All employee personnel files reviewed and updated.
- Electronic files systematically named and saved in the correct folders.
- Filing system improved to support ease of access and compliance.
- HRIS data updated with accurate and verified employee records.
About us
The War Child Alliance is an international non-governmental organization committed to providing psychosocial support, child protection, youth empowerment programming and quality education to the children affected by armed conflict. We implement evidence-based interventions to empower key stakeholders—including governments, educators, caregivers, and communities—to foster children’s wellbeing, education, and self-determination. We work with global teams with team members being based in different locations. War Child is currently operates in: Afghanistan, the Central African Republic, Colombia, DR Congo, Germany, Jordan, Lebanon, the occupied Palestinian territory, South Sudan, Sweden, Syria, Uganda, Ukraine (soon to be registered), and Yemen. We also have offices in the Netherlands and the United Kingdom.
Learn more about War Child and our programmes
https://www.warchild.net/ Safeguarding and Integrity
Our work with children and at-risk adults to keep them safe is the most important thing we do. We are committed to the safeguarding of children and vulnerable adults in all areas of our work. We have zero tolerance for any behaviours and practices that puts children and/or vulnerable adults at risk of abuse and/or harm. All (prospective) employees will be expected to be compliant with and sign up to our Child Safeguarding policy, our Code of Conduct and PSEA: Adults at Risk Policy. You can find the Child Safeguarding and Adults at Risk policy here: Integrity & Safeguarding - Home
Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB)
We value diversity and inclusion and are committed to ensuring that all our people and job applicants are treated fairly, irrespective of where, what or whom they were born, or of other characteristics. We want to offer a safe and inclusive workplace where all our people, especially those who are currently marginalised or underrepresented, can be themselves at work. You can read our Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB) policy on our website, and if you have any questions about our commitment to Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB) do get in touch: DEIB.team@warchild.net
