The Senior Finance and admin Officer ensures accounting processes and systems are running effectively and efficiently to enable programme staff, other stakeholders and key partners to implement the War Child Programme for the needs of Syrian children. This position will be responsible for the compliance with external donor financial and administrative requirements, local regulation, organization policy, and risk management.

• Review partners’ financial reports and supporting documentation, providing feedback to partners as necessary and flagging any compliance and any potential issues to Finance Manager.
• Review regular forecasts of project budget utilization and monitors the resource allocation and spending of the respective implementing partners.
• Monitors the budget for the implementing partners to ensure compliance with donor requirements and WCA's policies and procedures by reviewing the BFU.
• Submit the importing tool (Agresso) based on the final approved partner financial report to Finance Manager.
• Verify completeness and accuracy of all documentation needed, that includes 1st reviewing, sending comments to partners, 2nd reviewing and cross checking with program team. 
• Archive and maintain record of all sub-award documentations and make it available for review.
• Update the Partnership Tracker on a regular basis.
• Supports and advises the programme team on all relevant finance issues regarding implementing partners project management with full coordination with Finance Manager.
• Participates in regular meetings with partner organisations to ensure that the working relationship between them and WCA is positive, open, and conducive to the successful achievement of agreed objectives.
• Coordinates with partner organisations to fully understand their work context and operating environment to ensure effective support is provided.
• Review partner's instalments and payment requests.
• Maintain a filing system of partners on the SharedPoint (PFA, Budget, Amendments, Approvals, Instalments, BVA, Forecast, Financial reports and supporting documents).
• Lead/Participate in financial and general compliance monitoring visits to partners’ offices.
• Check project budgets and submit to Finance Manager.
• Prepare information required by auditors.
• Any other duties as assigned by Area or Finance Manager.
• Conduct/participate in partner financial and compliance monitoring visits; issue findings with time-bound action plans and follow up to closure.
• Maintain complete partner finance files in SharePoint (agreements, budgets, amendments, instalments, BFU/BvA, forecasts, reports, supporting docs) per document-retention policy.
• Provide partners with written finance feedback within agreed timelines (e.g., within 5 working days of report receipt).
• Support partner audit/evidence packs and coordinate responses to audit queries.

• Process petty cash and daily payments including reviewing the receipts and eligibility.
• Review vendors’ accounts monthly and take follow-up action to clear any outstanding balance. 
• Enters accounting information into bookkeeping (Unit 4), and cross check accurateness and completeness before submitting in a timely manner including partners, social security, income tax, insurance, payments , Iinter company and so on ..
• Work closely with the Finance Manager in the preparation of monthly closure. 
• Prepares MTA transfers and Review partner's instalments and payment requests accordance with WCA Financial & procurement rules, regulations and according to the signatories’ matrix.
• Assists during Audits and follows up on findings
• Review and reconcile advance payments. 
• Follow up with Hawalah providers on monthly transfers and reconciliations. 
• Ensures that all bookkeeping/financial documents of partners and War Child are compiled and organized according to international auditing standards. 
• Checks and verifies that all payments are done in accordance with WCA Financial & procurement rules and regulations. 
• Support in the preparation of periodic forecasts.
• Involved in the budget creation process in cooperation with the relevant team.
• Identifies and manages financial risks by tracking irregularities in financial documents or idenfifying potential compliance issues.
• Conduct monthly cash counts and ensure segregation of duties and safe custody are maintained.
• Prepare monthly cash-flow forecasts and cash requests aligned to implementation plans.
• Ensure tax deductions and filings are accurate and timely; liaise with relevant authorities as needed.

• Ensure finance processes fully support the activities of the projects.
• Provide data and analysis as requested by Finance Manager.
• Maintain accurate files for supplier invoices, staff expenses claims, petty cash and credit card expenses.
• Support with scanning and electronic filing of financial documents and receipts
• Provide project budget information and financial reports to project staff as requested
• Result: Finances are handled in such matter that all financial documents are done according to international auditing standards 
• Manage office supplies inventory (stationery, IT accessories, consumables) and ensure timely replenishment.
• Ccoordinate with vendors and service providers (cleaning, maintenance, utilities).
• Manage the driver’s schedule to ensure timely availability for staff pick-ups, drop-offs, and official travel needs.
• Manage the Driver’s service contract (contract file in SharePoint, validity/expiry dates, agreed rate, scope of services); initiate renewal 30 days before expiry and ensure all required documents are current.
• Prepare the Driver’s monthly service payment request (per contract and approved timesheet), ensure correct coding/donor eligibility,
• Support staff travel logistics (per diems/SCAs, advances, settlements) in line with policy.
• Ensure all finance and admin documents are scanned and filed electronically in SharePoint within 5 working days of the transaction.
• Lead the renewal of War Child’s legal registration in Northeast Syria in coordination with the Area Manager – NES (and Country Office as needed): prepare and submit required documents, liaise with relevant authorities, track timelines, and secure approvals.