Your mission
Mission 1: Local partner financial management
- Contribute to the partnership assessments along with other committee members of potential local partners to assess their related capacity in term of financial accountability.
- Supports the Partners’ Finance Team in ensuring accounting systems, policies, and procedures are properly understood and followed/implemented.
- Assisting partners in preparing budgets and submitting budget amendments when necessary.
- Assist in drafting partnership agreement terms relating to advances, reporting and any special conditions relating to finance.
- Participate in Partnership Project Opening, Review and Closure Meetings, including in relation to financial verification and asset confirmation and in addition to review successes, challenges, and lessons learned with the partner, and capture effective finance practices for future partnerships.
- Perform monthly financial checks including but not limited to verifying all partner payments, ensuring that all supporting documents are attached as per the agreed policy mentioned in the partnership agreement, and ensuring no double payment is made.
- Support identifying issues and working proactively and collaboratively with partners to resolve them.
- Assist partners in any finance related processes and procedures as requested by partners and determined by partner assessment.
- Participate in the review of the performance of the partner and of the partnership, including successes, challenges and lessons learned.
- Review partner financial reports and expenses allocation against the approved budget to ensure compliance with the partnership agreement, donor regulations and agreed policies, and provide feedback to the partner in consultation with Finance Manager as appropriate.
- Provide financial and accounting training and mentoring support to partners’ staff in financial management systems, in consultation with the Finance Manager.
- Support in accordance with partner capacity building plans and as determined by the partner assessments and learnings.
- Support in preparing monthly budget monitoring and accurate donor reports in accordance with the specified format within the agreement timeframe
- Assist the Finance Manager in the efficient conduct of project/donor audit and internal audit exercises where needed.
- Contribute to conducting partners’ appraisal and review of finance reports from partners to ensure compliance with relevant War Child and donor’s standards and guidelines.
- Ensure partner expenses after review are uploaded monthly and correctly in UNIT4 (ERP System).
- Perform any other duties as assigned by the line manager.
Mission 2: Consolidate monthly accounts for quality and accuracy
- Ensure that parameter information in UNIT4 and other information required to process the monthly closure is exhaustive
- Review & import all excel books (bank, Cash, partner, balance accounts, other countries)
- Check the periodic payments due as of contracts (car, rentals, insurance…) and ensure corresponding charges are properly distributed monthly
- Ensure that all transactions are recorded and that closing balance reconciles with the balance in bank accounts
- Follow up on all invoices not yet received (Accruals) – book corresponding entries
- Prepare and upload in UNIT 4 the book of reallocations and corrections (OD)
- Prepare the month end package; liaise with HQ for mailing required documents and answer timely to monthly feedback
- Review the month end package for accuracy before being sent
Mission 3: Support Field Staff with Financial and Accounting Support
- Maintain local petty cash for basic expenses
- Support field staff with BVA and financial analysis -hands-on support plus building their capacity.
- Support field staff in their day-to-day accounting and finances, plus local payments.