General objective of the job

The Finance Coordinator is responsible for overseeing all accounting and financial compliance functions, ensuring that financial records, both for War Child and its implementing partners, are maintained accurately and in line with applicable accounting standards and internal policies. The Finance Coordinator ensures that all bookkeeping activities related to War Child’s Jordan and Syria Response are accurate, timely, and aligned with international accounting standards. The Finance Coordinator provides guidance and support to finance staff and relevant non-finance personnel to ensure proper financial documentation and recordkeeping. The Finance Coordinator is responsible for managing the external audit process, including preparation, coordination, and timely submission of audit requirements. The Finance Coordinator supports capacity building of finance staff, non-finance colleagues, and partner organizations on financial compliance, accounting practices, and audit preparedness. 

Position in the organization

The Finance Coordinator is part of the Finance & Operations department for the Jordan and Syria response office. Reporting to the Head of Finance & Operations (HFO), s/he supervises one or more Finance Officers, including performance enhancement/management, and provides technical support and oversight to Finance staff in area/field offices.

Result areas:

 Financial Management

• Support HFO in completing internal and external audit processes; work closely with Auditors on end-of-year closure, as well as coordinate the preparation for statutory audits and project-specific audits.
• Track all contracts with third parties and oversee their payments on time, and issue the payment through Rabobank in the Netherlands. 
• Review of monthly field bookkeeping reports (partly delegated) and give feedback to project coordinators on the use of codes, prices of goods, and monitor balances on advances, and cash disparities, etc.
• Oversee day-to-day financial operations, including general ledger, payable/receivable, bank reconciliations, and month-end/year-end closing. 
• Make overviews of regular payments such as tenancy contracts, licenses, insurances, and other regular payments, and make sure these are updated/paid in a timely manner.
• Conduct financial due diligence for new potential partners.
• Provide financial support to WCA partner’s staff.
• Ensure that WCA partners are fully compliant with the country's rules and regulations 
• Manage the finances of partnerships, ensure partners have sufficient funding, and ensure that they report their expenditures on time as agreed in the reporting schedule. 
• Conduct financial spot checks, assessments, and capacity-building visits to partners.
• Ensure the finance archive is up-to-date and audit-ready.

Budget control/monitoring:

• Tracking and monitoring of expenditures on different budget lines and cost groups, 
• Report findings, such as large deviations, unusual spending, and different (booking) procedures used by the different projects, to the HFO;
• Ensure full compliance with War Child’s Anti-Fraud and Anti-Corruption policy as well as other relevant policies and donor rules and regulations.

Supervision and Capacity Building

• Supervises the Finance Officers in finance/accounts data entry roles;

• Contributes to capacity building of all finance staff within WCA and of partner organizations;
• Review and approve partner’s budgets for new proposals.
• Contributes to capacity building of non-financial staff on financial and bookkeeping aspects of project management;