Job Purpose

You will be part of the highly motivated emergency response team to support War Child’s people in Afghanistan. As part of this team, you will be responsible for the effective delivery of support services to ensure transparent and efficient utilization of emergency resources, as well as the day-to-day coordination and management of finance, logistics and procurement activities in this project, under the technical supervision of the Manager - Operations & Suppport, Finance Manager and administrative supervision of the Project Coordinator. 

The Duties and responsibilities may include but are not limited to:

1. Finance:

• Manage the day-to-day financial implementation of the project activities ensuring optimal management and utilization of financial resources of the project. 
• Analyze financial data by coding on all vouchers for valid account/cost center/donors along with supporting documents for completeness and correctness; advise the appropriate adjustments as necessary. 
• Review procurement transactions to ensure adequate supporting documentation, the accuracy of amounts, and control over payments. 
• cash count. 
• Assist with the preparation of monthly cash and bank reconciliations 
• Maintain the bank file, ensuring that all bank information is properly filed and updated. 
• Review partner reports and prepare a summary of the review on any of the findings identified for partners. to communicate with the partner in time. Provide feedback to Finance Manager on any findings/identified disallowance. 
• Preparation, review, and upload of Journal Entries for upload of partner reports to the accounting system 
• Review and reconciliation of partner funds request prior to processing and ensure forecasting is done timely. 
• Assist the Finance Manager in the submission of monthly Financial Reports to HQ and report any surplus and shortfall. 
• Check the available grant budgets before releasing any funds for purchase requests and to the partners’ fund requests. 
• Conduct spot checks and training with Finance and programming team and provide advice on the financial aspects of the projects. 
• Represent the Finance department on procurement committees. 
• Support the Finance Manager during Internal and External Audits. 
• Contribute to creating a culture committed to the safeguarding of children and adults and compliant to WCUK’s Child Safeguarding and Adults at Risk Policies. 
• Any other task assigned by line manager.

1. Logistics & Procurement: 

• Plan, implement, and manage procurement activities in accordance with War Child Alliance Procurement Guidelines, PEC SOP, and donor regulations.

• Conduct market surveys, identify suppliers for direct purchases, and manage sourcing activities including RFQs, ensuring fair competition, transparency, and value for money.
• Conduct online and in-person bid openings and evaluation committees.
• Prepare bid analysis tables, evaluation reports, and contract award recommendations for review and approval.

• Support program staff in drafting and managing Purchase Requests (PRs) and Update PR and Contract tracker in a timely manner. 
• Issuing Purchase Orders (POs), and contracting suppliers for goods and services.

• Ensure proper documentation, filing, and archiving procurement records for audit and compliance purposes.
• Monitor rental vehicle usage and log sheets, ensure vehicles are properly equipped, and report usage according to contractual agreements.

• Ensure timely delivery of goods and services to program locations by suppliers.

• Coordinate with suppliers, transporters, and service providers to resolve delivery and quality issues.
• Undertake any other procurement, logistics, and administrative tasks assigned by the Operations and Support Manager.

Our Values

• Bold: We use our passion and creativity to deliver high-quality evidence-based work designed to maximize our beneficial impact on children in conflict.
• Accountable to Children: Children can rely on us to respond to their voices and to treat them with respect and dignity.
• Anti-racism: Anti-racism is not merely a belief. It includes actions that we mainstream throughout our work to change and challenge policies and behaviors that perpetuate racism.
• Transparent: We expect to be held to account by our supporters and beneficiaries and we respond with openness and honesty.
• Supportive to each other: We support each other and our partners to achieve ambitious goals and to the best we can be we are honest and open with each other, sharing our success and confronting our challenges.

Person Specification

War Child operates in the northern region provinces of Afghanistan. Preference will be given first to local candidates from Balkh and Jawzjan provinces, and secondly to candidates from other northern region provinces. Please upload a copy of your valid National ID under the [Other] section; applications without it will not be considered for shortlisting.

Experience and mandatory criteria:

• University Degree (BBA or other relevant), ACCA (part or full qualification) will be an asset 
• At least 4 Years’ experience with humanitarian organizations related to Finance & procurement. 
• Committed to ensuring financial/procurement management policies, processes, and best practices. 
• Familiar with computerized accounts package. 
• A highly experienced and competent user of MS Excel and other MS Office packages. 
• Proficiency in English, Pashto, and Dari languages is essential, [i.e., reading, writing, and speaking 
• Objective and strong communicative skills. 
• Ability to collaborate and able to work with people from different backgrounds. 
• Good organizational skills with the ability to plan, to work well under pressure and manage priorities to meet deadlines. 
• Ability to take initiative for continuous improvement. 
• Flexible and willing to support others.

How to Apply

Pre-employment checks
Employment with War Child will be subject to the following checks prior to your start date:

• a satisfactory police record check and a clear vetting and Due Diligence check
• receipt of three satisfactory references
• Due to the emergency nature of the role, applications will be reviewed on a rolling basis and the vacancy may close before the deadline.

Submission Guideline:

• Fill in your information, and attach your documents before the closing date.
• Applications submitted without a valid National ID (Tazkira) will not be considered for shortlisting.
• Applications after the closing date will not be accepted.
• Please note that there is no telephonic inquiry and only shortlisted applicants will be contacted for written test/interview.