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Internals Only: HR Project Specialist

Hybrid / Remote
Full-time
Permanent employee

Your mission

The HR Project Specialist supports the successful delivery of People and Culture priorities by managing and contributing to HR projects and initiatives across the organisation. The role works closely with HR Centres of Excellence (CoEs), HR Business Partners, and HR Services to translate strategies, frameworks, and policies into practical implementation. 
 
The role contributes to the development, implementation, and improvement of HR processes, systems, and ways of working, ensuring that CoE-designed solutions are effectively adopted and embedded across the organisation to support employee experience, service quality, and organisational effectiveness. 

What you will do:
This role sits within the People and Culture function and supports the delivery of HR projects and organisational initiatives across War Child Alliance. It works across HR Centres of Excellence, HR Business Partners, HR Services, IT, and managers to ensure coordinated implementation of HR priorities and effective adoption of new processes, systems, and frameworks. 
  • Manage assigned People and Culture projects and initiatives, acting as project lead, developer, implementer, or delivery support as required.  
  • Translate HR CoE strategies, policies, and frameworks into practical project plans, implementation steps, and deliverables.  
  • Provide practical technical HR support across topics such as compensation and benefits, duty of care, employee engagement, employee relations, HR policies and frameworks, HR systems, people data, and reporting.  
  • Support the planning, coordination, and delivery of HR projects, ensuring clarity on scope, timelines, roles, and expected outcomes.  
  • Track project progress, milestones, risks, and dependencies, and support timely resolution of issues.  
  • Work with HR Business Partners to understand business needs and ensure CoE solutions are applied in a way that fits organisational and contextual requirements.  
  • Coordinate stakeholder communication, ensuring updates, decisions, and changes are clearly shared and understood.  
  • Support the development of project documentation, including plans, process maps, templates, guidance materials, and communication products.  
  • Contribute to change management and implementation activities, including stakeholder engagement, communication, training support, and adoption follow-up.  
  • Support the evaluation and improvement of HR processes, systems, and frameworks, identifying opportunities for simplification, standardisation, and improved user experience.  
  • Ensure that project activities align with organisational priorities, policies, and War Child’s values, including safeguarding, inclusion, and duty of care. 
 
ROLE-SPECIFIC OR CONTEXT RESPONSIBILITIES 
  • This role operates within a Centre of Excellence (CoE)-aligned HR model and focuses on bridging the gap between HR strategy and implementation. 
  • HR CoEs are responsible for developing best practices, frameworks, and specialised expertise, while HR Business Partners align these with organisational needs and HR Services ensure operational delivery.  
  • Within this model, the HR Project Specialist plays a key role in ensuring that CoE-developed solutions are translated into practical, scalable, and well-implemented initiatives across the organisation. 
  • The role requires the ability to work across functions, manage competing priorities, and support implementation in a way that balances consistency with contextual relevance.

Your profile

Education 
  • Relevant qualification or equivalent experience in human resources, business administration, organisational development, project management, or a related field is desirable. 
Experience 
  • Managed, coordinated, or supported projects or initiatives involving multiple stakeholders  
  • Worked with HR teams, Centres of Excellence, or functional specialists to deliver HR initiatives or process improvements  
  • Supported implementation of HR policies, frameworks, systems, or organisational change initiatives  
  • Used project tools, trackers, or systems to organise work, monitor progress, and manage timelines  
  • Prepared documentation such as plans, process descriptions, reports, or communication materials  
  • Coordinated activities across teams or functions, ensuring clarity on roles, timelines, and deliverables  
  • Contributed to change initiatives, system implementations, or process improvements  
  • Worked in an international, matrixed, or values-led organisation is desirable 
Languages 
  • Fluency in English is required for this role.  
  • Additional languages may be useful depending on stakeholder groups and organisational context, for example Arabic, Dari, French, Spanish, or Ukrainian 
(Technical) Knowledge 
  • Knowledge of HR processes and employee lifecycle practices  
  • Understanding of HR operating models, including Centres of Excellence, HR Business Partnering, and shared services  
  • Understanding of project coordination, planning, and stakeholder alignment  
  • Understanding of HR topics such as employee relations, engagement, policies, systems, or data  
  • Ability to organise work, manage multiple priorities, and follow through on timelines and deliverables  
  • Ability to communicate clearly and support coordination across different stakeholders  
  • Comfortable using HR systems, digital tools, and project tracking tools  
  • Ability to identify process improvements and support implementation  
  • Works in a structured and organised way, with attention to detail  
  • Supports inclusive, values-led ways of working 

What we offer

  • Location : We work with global teams with team members being based in different locations. War Child is currently operates in: Afghanistan, the Central African Republic, Colombia, DR Congo, Germany, Jordan, Lebanon, the occupied Palestinian territory, South Sudan, Sweden, Syria, Uganda, Ukraine (soon to be registered), and Yemen. We also have offices in the Netherlands and the United Kingdom. Preference is given to applicants who reside and have valid working permits. War Child does not offer relocation.
  • Type of Contract : Local contract with salary and secondary labour conditions based on the in-country salary scale, local T&C's will apply.
  • Internals only may apply.
Why You Should Apply
  • Meaningful Impact : Contribute directly to improving the lives of children and families affected by conflict through quality education and long-term, sustainable change.
  • Professional Growth: Join a dynamic organisation that values learning, innovation, and professional development, with opportunities for capacity building and growth through the role and War Child’s global network.
  • Global Reach : Play a key role in scaling a ground-breaking programme across multiple conflict-affected contexts worldwide.
  • Collaborative & Inclusive Culture : Work alongside passionate, mission-driven colleagues in a diverse, inclusive and respectful workplace that prioritises safety, fairness and equal opportunity for all.

How to Apply

Qualified candidates are encouraged to submit their applications (CV and motivation letter in English) by June 26, 2026. We are reviewing submissions on a rolling basis, so early applications are strongly recommended. ________________________________________________________________________________
By submitting your application you certify that all of the statements made in your application are true, complete, and correct and are made in good faith. You understand that falsifying, misrepresenting or intentionally withholding information will be grounds for rejection of your application or withdrawal of any offer of appointment or, if an appointment offer has been accepted, this will be ground for employment sanctions, such as, but not limited to, instant dismissal. In addition, you understand that you need to submit a Criminal Record Certificate and that, if you fail to submit it, no employment relationship can be established.

Disclaimer
  • Only applications received via our website are processed.
  • If we appoint a suitable candidate before the given closing date, we reserve the right to remove the vacancy from our website before that date. In such a case, any responses received after that time are not processed.
  • It could be that during our selection process the closing date for the vacancy is extended. If so, and you have not yet heard from us, your application will remain active.

About us

The War Child Alliance is an international non-governmental organization committed to providing psychosocial support, child protection, youth empowerment programming and quality education to the children affected by armed conflict. We implement evidence-based interventions to empower key stakeholders—including governments, educators, caregivers, and communities—to foster children’s wellbeing, education, and self-determination. We work with global teams with team members being based in different locations. War Child is currently operates in: Afghanistan, the Central African Republic, Colombia, DR Congo, Germany, Jordan, Lebanon, the occupied Palestinian territory, South Sudan, Sweden, Syria, Uganda, Ukraine (soon to be registered), and Yemen. We also have offices in the Netherlands and the United Kingdom.
Learn more about War Child and our programmes https://www.warchild.net/ 

Safeguarding and Integrity
Our work with children and at-risk adults to keep them safe is the most important thing we do. We are committed to the safeguarding of children and vulnerable adults in all areas of our work. We have zero tolerance for any behaviours and practices that puts children and/or vulnerable adults at risk of abuse and/or harm. All (prospective) employees will be expected to be compliant with and sign up to our Child Safeguarding policy, our Code of Conduct and PSEA: Adults at Risk Policy. You can find the Child Safeguarding and Adults at Risk policy here: Integrity & Safeguarding - Home
 
Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB)
We value diversity and inclusion and are committed to ensuring that all our people and job applicants are treated fairly, irrespective of where, what or whom they were born, or of other characteristics. We want to offer a safe and inclusive workplace where all our people, especially those who are currently marginalised or underrepresented, can be themselves at work. If you have any questions about our commitment to Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB) do get in touch: JEDI.team@warchild.net