The Finance & Business Systems Lead is responsible for the functional ownership, administration, and continuous improvement of finance systems and finance-relatedcomponents across business systems.
The role ensures that system structures, data, and configurations across finance and relatedsystems (including procurement, contract/document management, and HR systems whererelevant) are aligned with financial processes, controls, and reporting requirements.
The role ensures that system structures, data, and configurations across finance and relatedsystems (including procurement, contract/document management, and HR systems whererelevant) are aligned with financial processes, controls, and reporting requirements.
What you will do:
The role works closely with Finance, IT, system owners, and operational stakeholders to shapeand strengthen finance and business system environments, ensuring that systems, controls,data structures, and user practices effectively support organisational processes, reporting,governance, and decision-making.
The role leads the functional co-ordination of system controls, user access governance, datastructures, and finance-related system frameworks across finance and related businesssystems, ensuring consistency, compliance, scalability, and effective organisational use.
The role leads the functional co-ordination of system controls, user access governance, datastructures, and finance-related system frameworks across finance and related businesssystems, ensuring consistency, compliance, scalability, and effective organisational use.
- Act as the functional lead and organisational focal point for finance systems and financerelated components across business systems, ensuring that system structures,configurations, governance, and usage align with organisational processes, internal controls,reporting requirements, and strategic operational needs.
- Administer and oversee the effective operation of finance systems (eg Unit4), includingdefining and maintaining user access models, roles, and permissions, and ensuring2 of 4appropriate segregation of duties, control frameworks, and compliance with organisationalpolicies across finance and related systems.
- Lead the design, development, and maintenance of finance system architecture and datastructures, including chart of accounts, cost centres, and project and grant frameworks,ensuring scalability, consistency, usability, and alignment with organisational and reportingrequirements.
- Ensure the integrity, consistency, and reliability of financial data across systems byestablishing and monitoring adherence to defined system structures and controls, andaddressing deviations where identified.
- Provide functional leadership and oversight on finance and control-related aspects of otherbusiness systems (eg procurement, contract/document management, HR systems),ensuring that workflows, system controls, user access models, segregation of duties, andgovernance requirements are effectively designed, embedded, and consistently applied.
- Lead cross-functional coordination with IT, HR, Procurement, Legal, and other stakeholdersto define, implement, and strengthen system controls, user access governance, datastructures, and finance-related system requirements across organisational systems.
- Coordinate with Finance Operations, FP&A, and Finance Business Partners to ensure systemconfigurations effectively support financial processes, reporting, and decision-making.
- Lead user engagement, training, and functional support across finance and related business systems, promoting effective adoption, controlled system use, and organisational understanding of system processes, controls, and structures.
- Maintain documentation of system structures, processes, and user guidance, ensuringclarity, consistency, and accessibility.
- Identify and drive improvements in system structures, data management, and processes,enhancing efficiency, usability, and alignment with organisational needs
- Support decision-making processes by providingclear financial input and recommendations,ensuring implications, trade-offs, and risks are well understoodand appropriately considered.
- Provide forward-looking financial input,including scenario analysis and financial modelling, to support planning, funding decisions, and operational adjustments.
- Provide financial oversight and guidance on operational areas,including procurement,logistics, and broader supply chain activities, focusing on planning, internal controls, financial risks, system effectiveness, value for money, and compliance withorganisationalpolicies, procedures, and donor requirements.
- Ensure that financial governance expectations are clearly communicated andconsistentlyupheld across assigned portfolios,reinforcing accountability for compliance withorganisationalstandardsand donor requirements.
- Engage with operational functions,includinglogisticsand procurement,to reinforce the application of financial standards, internal controls, andorganisationalpolicies, and ensure risks and control weaknesses areidentified, addressed, and escalated whererequired.
- Promote soundfinancial managementpractices across assigned portfolios,supporting stakeholders in applyingorganisationalpolicies, procedures, and standards consistentlyin day-to-day operations.
- Identify,escalate, and follow through onfinancial risks and issues,working with stakeholders toensureappropriatemitigationactions are defined and implemented.
- Ensure alignment between financial planning, funding availability, and operational delivery,highlighting funding gaps, constraints, and financial implications for decision-making.
- Work closely with Finance Operations, FP&A, and Finance Systems functions, ensuring financial information is accurate, relevant, and effectively used to support organisational needs.
- Support audit processes by ensuring system-related controls, data, and documentation are accurate, complete, and readily available.
Each staff member is responsible for contributing to creating a culture committed to our mission,vision, internal safeguarding standards, JEDI ((Social) Justice Equity Diversity Inclusion)principles and the CHS (Core Humanitarian Standard) framework and are expected to activelypromote this in their work.
These duties provide a framework for the role and should not be regarded as a definitive list. Otherreasonable duties may be required consistent with the grade of the role.
These duties provide a framework for the role and should not be regarded as a definitive list. Otherreasonable duties may be required consistent with the grade of the role.
ROLE-SPECIFIC OR CONTEXT RESPONSIBILITIES
- The role operates across multiple systems and functions, supporting finance and finance related components of business systems, including procurement, contract management, and HR systems where relevant.
- The role is expected to operate flexibly across organisational priorities, supporting systemrelated needs across countries, global functions, and partnerships.
- The role requires periodic international travel to coordinate and support system implementations, strengthen user adoption, facilitate stakeholder engagement, and asses ssystem-related processes, controls, and data governance practices across the organisation.
- Coordinate and facilitate engagement between finance, operational functions, IT, and system users to strengthen system governance, user adoption, and organisational consistency across business systems.
- Provide functional support in environments with varying levels of system maturity, adapting approaches to ensure appropriate levels of control, usability, and data integrity.
- Provide interim or targeted support to system-related challenges or gaps across the organisation to ensure continuity and effective system use.