Project Officer - Ukraine Response

Ukraine - Kyiv office, Hybrid / Remote

Full-time

Fixed-term

Your mission

War Child is looking for a:

Project Officer

Coordinates project delivery, strengthens partner collaboration and ensures activities reach children, caregivers and communities on time and within budget.

About the role

The Project Officer supports the delivery of War Child’s Ukraine projects, which are funded primarily by private donors and foundations, from the signature of the agreement with the local partner through to project closure. The role is responsible for day-to-day coordination of assigned projects, for tracking activities and expenditure against approved plans and budgets, and for timely narrative reporting, working with the Finance and MEAL teams on financial and indicator reporting. Through this contribution, the role helps ensure that activities delivered by partners and by War Child reach children, caregivers and communities on time, within budget and in line with agreed commitments.

What you will do

Support project start-up: Support the start-up of assigned projects, including preparation of partner agreements, kick-off meetings, work plans and budget breakdowns, and a shared understanding of deliverables, timelines and reporting obligations.
Coordinate day-to-day implementation: Coordinate the day-to-day implementation of assigned projects together with partners and internal teams, maintaining work plans, following up on agreed actions and keeping delivery on schedule.
Track activities and expenditure: Maintain trackers of planned and completed activities and of budget utilisation, and flag delays, deviations and under- or over-spend to the line manager and relevant teams in good time.
Prepare narrative reporting: Draft, compile and finalise narrative reports and donor updates, gathering inputs from partners and internal colleagues and ensuring accuracy, consistency and adherence to deadlines. Reports are submitted to donors through the line manager rather than directly.
Support financial and indicator reporting: Work with the Finance and MEAL teams to compile financial and indicator reporting, checking that partner reports, supporting documentation and data are complete, consistent and submitted on time.
Support partners and day-to-day compliance: Act as a day-to-day contact for local partner organisations, support them in meeting agreed administrative, reporting and compliance requirements, and escalate risks, capacity gaps and safeguarding concerns promptly.
Organise activity components: Organise and support the practical delivery of components of War Child activities, including scheduling, logistics, participant and material arrangements and follow-up documentation. Prepare and follow up on procurement requests using the organisation’s standard templates, with support from the Project Assistant.
Maintain project documentation: Maintain complete and well-organised project files, including agreements, amendments, approvals, reports and correspondence, in line with organisational documentation and archiving standards.
Support project closure: Support the closure of assigned projects, including final narrative reporting, reconciliation of activities and expenditure with the Finance team, closure of partner agreements and documentation of lessons learned.

Your profile

Education	Bachelor’s degree in social sciences, international relations, management, development studies, public administration or another relevant field, or equivalent practical experience. Additional training in project management, grant administration or humanitarian programming is desirable.
Experience	At least two years of relevant professional experience in project coordination, project support or grant administration, preferably within a non-governmental, humanitarian or development organisation. Experience supporting the full project cycle, including work planning, activity tracking, reporting and closure. Experience drafting narrative reports or donor updates in English. Experience tracking budgets and expenditure against work plans in cooperation with finance colleagues. Experience working with, or providing support to, local partner organisations or sub-grantees is an advantage. Experience organising trainings, workshops or community events, including the related logistical and administrative arrangements. Experience working in humanitarian, conflict-affected or rapidly changing contexts is desirable. Familiarity with child protection, MHPSS, education or social service programming is an advantage.
Languages	Fluency in spoken and written Ukrainian. Professional working proficiency in English, sufficient to draft narrative reports and communicate with international colleagues and donors.
(Technical) Knowledge	Practical knowledge of project cycle management, including work plans, activity tracking, reporting cycles and project closure. Basic understanding of donor requirements and of the differences in expectations between private and institutional donors. Budget literacy: ability to read a project budget, follow budget lines and track expenditure against plan in cooperation with Finance. Understanding of partner-led implementation, including sub-agreements, partner reporting and supporting documentation. Awareness of child protection and MHPSS programming approaches and of the role of implementing partners in delivering them. Understanding of safeguarding, PSEA, do-no-harm and confidentiality, including informed consent and data protection when collecting content involving children and communities. Awareness of the Core Humanitarian Standard and accountability to affected populations. Strong working knowledge of Microsoft Excel and Microsoft Office, and of collaboration platforms such as SharePoint and Teams.

What we offer

Location : Ukraine. Preference is given to applicants who reside and have valid working permits. War Child does not offer relocation or visa sponsorship.
Type of Contract : Local contract with salary and secondary labour conditions based on the in-country salary scale, local T&C's will apply.
Contract Length : 12 months, with possibility of extension subject to funding

Why You Should Apply

Meaningful Impact : Contribute directly to improving the lives of children and families affected by conflict through quality education and long-term, sustainable change.
Professional Growth: Join a dynamic organisation that values learning, innovation, and professional development, with opportunities for capacity building and growth through the role and War Child’s global network.
Global Reach : Play a key role in scaling a ground-breaking programme across multiple conflict-affected contexts worldwide.
Collaborative & Inclusive Culture : Work alongside passionate, mission-driven colleagues in a diverse, inclusive and respectful workplace that prioritises safety, fairness and equal opportunity for all.

How to Apply

Qualified candidates are encouraged to submit their applications (CV and motivation letter in English) by September 27, 2026. We are reviewing submissions on a rolling basis, so early applications are strongly recommended.

_______________________________________________________________________________
By submitting your application you certify that all of the statements made in your application are true, complete, and correct and are made in good faith. You understand that falsifying, misrepresenting or intentionally withholding information will be grounds for rejection of your application or withdrawal of any offer of appointment or, if an appointment offer has been accepted, this will be ground for employment sanctions, such as, but not limited to, instant dismissal. In addition, you understand that you need to submit a Criminal Record Certificate and that, if you fail to submit it, no employment relationship can be established.

Disclaimer

Only applications received via our website are processed.
If we appoint a suitable candidate before the given closing date, we reserve the right to remove the vacancy from our website before that date. In such a case, any responses received after that time are not processed.
It could be that during our selection process the closing date for the vacancy is extended. If so, and you have not yet heard from us, your application will remain active.

About us

The War Child Alliance

The War Child Alliance Foundation is an international non-governmental organisation (NGO) committed to supporting children affected by armed conflict. We work alongside partners, governments, educators, caregivers and communities to strengthen children’s wellbeing and learning, protect them from harm, and ensure that war does not define their futures.

Central to our approach are evidence-based methodologies, using research and learning from thirty years of experience to build evidence of what works and expand effective approaches across different contexts.

Our global teams work across different countries and regions, bringing together expertise and experience from diverse contexts. War Child currently operates in Afghanistan, the Central African Republic, Colombia, the Democratic Republic of the Congo, Jordan, Lebanon, the occupied Palestinian territory, Sudan, South Sudan, Syria, Uganda, Ukraine, and Yemen. We also have Member Alliance offices in Germany, the Netherlands, Sweden, the United Kingdom, and Children in Conflict in the US. https://www.warchild.net/

Safeguarding and Integrity
Our work with children and at-risk adults to keep them safe is the most important thing we do. We are committed to the safeguarding of children and vulnerable adults in all areas of our work. We have zero tolerance for any behaviours and practices that puts children and/or vulnerable adults at risk of abuse and/or harm. All (prospective) employees will be expected to be compliant with and sign up to our Child Safeguarding policy, our Code of Conduct and PSEA: Adults at Risk Policy. You can find the Child Safeguarding and Adults at Risk policy here: Integrity & Safeguarding - Home

Justice, Equity, Diversity and Inclusion (JEDI) and Belonging (DEIB)
We value diversity and inclusion and are committed to ensuring that all our people and job applicants are treated fairly, irrespective of where, what or whom they were born, or of other characteristics. We want to offer a safe and inclusive workplace where all our people, especially those who are currently marginalised or underrepresented, can be themselves at work.