Resource Mobilisation & Grants Manager

The objective of the Resource Mobilisation & Grants Manager (RMG) is to play a proactive lead role in the mobilisation of resources, primarily from institutional donor funding, for the Syria/Jordan Response Office, while supporting the Head of Programmes and Partnerships (HoPP) in establishing strategic relationships with donors and partners. 

The RMG manager will also provide oversight to ensure that grant management processes are effective, efficient and compliant with relevant policies & procedures. Effective collaboration across hubs and departments is essential for this role. 

The RMG Manager is part of the Programmes & Partnerships Department and reports to the Head of Programme & Partnerships. The position will has no dedicated management of staff, but could manage contractors dedicated to proposal development such as proposal writers.

Mapping and identification of funding opportunities

• Together with the HoPP, identify and pursue new funding opportunities and partnerships that align with the organization's strategic goals and objectives.
• Conduct research and analysis to identify potential donors, grant opportunities, and funding trends.
• Serve as the link between CO fundraising and donors engagement strategy, Regional, and overall HO fundraising strategy. This entails close collaboration and communication with the Regional Partnership and Resource Mobilization Advisor in Middle East and the global team in HO. 
• In collaboration with HoPP, conduct portfolio analysis, and update the fundraising strategy development, as required.
• Maintain an updated donor mapping and database (incl. contacts) 
• Support HoPP to develop and implement a comprehensive new fundraising strategy to expand the organization's funding base.

Proposal development and related processes

• Establish and maintain a strong, collaborative, and efficient proposal development process with CO, regional and technical colleagues, including for multi-hub projects, and proactively address challenges that may hinder the proposal development process.
• Coordinate and facilitate proposal development processes with COs and any partners, including establishing timelines, assigning tasks, and ensuring compliance with donor requirements.
• Lead on the preparation of high-quality grant proposals, including budgets, narratives, and supporting documents, in collaboration with proposal development committee.
• Monitor and track the progress of fundraising activities, ensuring timely submission of proposals and reports.

Grants management, compliance & knowledge management

• Lead the development and roll-out of grants management processes to help facilitate effective project cycle management, especially for multi-hub projects.
• Oversee the country grants portfolio, ensuring managers are informed of donor requirements, contractual obligations, reporting deadlines and compliance standards.
• Maintain the country proposal and grants matrix and ensure timely, accurate and high-quality donor reporting in coordination with programme, finance, HQ and technical teams.
• Provide guidance and technical support to programme teams and partners on donor compliance, reporting requirements, templates, visibility obligations and contractual conditions.
• Support and quality-control requests for contractual amendments, such (no) cost extensions and/or budget revisions.
• Ensure complete, accurate and accessible grant and programme documentation is maintained in shared files for record keeping and audit.

Relationships & engagement

• Ensure effective internal and external collaboration and coordination with the Programmes & Partnerships teams (Based in Damascus and Amman), hub-based colleagues and relevant regional and global staff.
• On ad-hoc/needs basis, contribute to training or other capacity development initiatives for partner organisations in the area of resource mobilisation / proposal writing.
• Develop and maintain effective relationships with current donors, including regular communication, reporting, and donor stewardship activities.
• Develop and maintain positive relationships with counterparts in peer NGOs, exploring scope for partnerships, e.g. in the form of consortia.

Knowledge and Experience

• Relevant university degree, 5+ years of proven experience securing funds from major institutional and private donors, and UN agencies (UNICEF, ECHO, GIZ, MFA, etc.).
• Demonstrated expertise in coordinating and developing funding proposals for institutional donors.
• Demonstrated expertise in donor compliance and reporting from major institutional donors.
• Understanding of child-centred programming and experience in designing CP/Edu/MHPSS integrated programs.
• Fluency in written and spoken English.

Skills and Competencies

• Strong problem-solving skills with a focus on critical thinking and defining clear pathways for success. 
• Result oriented with high attention to detail and ability to lead key tasks, even under pressure, ensuring on-time completion (e.g., proposal development, donor reporting). 
• Highly developed networking skills and ability to form productive relationships with internal and external stakeholders.
• Planning and coordination ability. 
• Ability to provide (creative/interactive) trainings.
• Excellent communication skills: ability to give and receive feedback.
• Strong cultural awareness and ability to collaborate effectively with diverse backgrounds and cultures.
• Ability to travel and work within challenging environments, this includes all the hub areas we are serving (Jordan, Syria North, Damascus, etc.).
• Flexibility and adaptability to respond to changing needs, including the willingness to adjust work practices and hours in emergencies, with the possibility of short-notice travel.  

• Location: The position will be based in Syria (Damascus) or Jordan (Amman), with visits to and within both countries.
• Contract Type: This position is offered under a national contract, with preference for a Syrian national based in Syria.
• Professional Development: Opportunities for capacity building and growth, both within the role and through War Child’s broader network.
• Meaningful Impact: The chance to make a tangible difference in the lives of children and families affected by conflict, contributing to long-term, sustainable change.
• Equal Opportunities: War Child is an inclusive employer committed to diversity and inclusion, respecting all individuals regardless of age, gender, religion, ethnicity, nationality, or physical ability.
• Workplace Culture: War Child is dedicated to fostering a diverse, inclusive, and respectful workplace that prioritizes safety and fairness for all individuals. We strictly prohibit any form of discrimination, harassment, retaliation, or bullying within our organization

Why You Should Apply 

• Make a Real Impact: Your work will directly contribute to providing quality education to children who need it most, creating lasting change in their lives.
• Career Growth: Join a dynamic organization that values your professional development and offers opportunities for learning, growth, and innovation.
• Collaborative and Mission-Driven: Work alongside passionate colleagues and partners united in a mission to protect children and help them thrive despite adversity.